تعلن الشركة الأولى للزينة ذ.م.م في عمان عن حاجتها الى الشواغر التالية :
Assistant Office Manager and Showroom Sales
1. Office Management:
Maintain office services by:
a. Organizing the office, product layout, check on cleanliness
b. Reviewing and checking on supply requisitions
c. Assigning and monitoring clerical functions
d. Designing and maintaining filing systems
e. Controlling correspondences
f. Organizing officer operations and procedures
g. Scheduling monthly payment of bills and payrolls
h. Providing historical reference on PC and Operating Program (Mizan), by defining procedures for retention, protection, retrieval, transfer and disposal of records.
i. Maintaining office efficiency by planning and implementing office systems, layouts, and equipment procurement.
j. Designing and implementing office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
k. Completing operational requirements by scheduling and assigning employees; following up on work results.
l. Keeping management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
m. Maintaining professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
n. Opening and closing of the office.
· Financial Aspect of Management:
1. Achieving financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
2. Issuing local invoices, per customer database, discounts and history of purchase.
3. Closing open amounts of customers’ invoices once payments are received.
4. Issuing statement of accounts per customer to check on their open accounts and payments.
6. Being responsible of office’s petty cash and reporting expenditures and sales.
7. Holding petty cash safe, under responsibility.
· Inventory/Warehouse Aspect of Management:
1. Data Entry of Products, Barcodes, Quantities, Costs, Etc.
2. Checking on status of inventory and reflecting it back to customers and website
3. Maintaining the organization of the warehouse
4. Prepare any documents related to the warehouse/inventory
5. Helping in inventory counts
6. Helping in packing if required
· Sales Aspect of Management:
1. Friendly and collaborative customer service attitude
2. Chain selling capability and giving advice to customers
3. Packing and wrapping products for travel, gift or normal purchase
4. Receive payments whether cash, visa, cheque or transfers
5. Register local or export sales in the proper method required by the system
6. Attend for online, social media, or other sales once happened.
7. Prepare all documents needed for any kind of sale, whether barcode, printing of invoices, packing list, or customer declaration papers.
8. Contacting DHL or any other shipping company, if required, for sales with shipping, and prepare all the documents related to the shipping.
· General Attributes:
1. Having always an initiative in every kind of work
2. Team work
3. Builds on Positive Criticism
4. Creativity: Thinking our of the Box
5. Contributes to team effort by accomplishing related results as needed.
6. Supply Management
7. Informing Others
8. Tracking Budget Expenses
9. Delegation
10. Managing Processes
11. Supervising
12. Developing Standards
13. Promoting Process Improvement
14. Inventory Control
15. Reporting Skills
16. Honest, Loyal and Faithful
17. Flexible for traveling
18. Flexible in working extra hours
