PROGRAM/DEPARTMENT SUMMARY:
The Mercy Corps Finance Department is responsible for all financial functions in the office, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.
GENERAL POSITION SUMMARY:
Working in the Finance Department under the direction of the Senior Finance Officer, the Finance Officer for General Accounts will ensure the accuracy and completeness of Mercy Corps accounting records and will primary assist in managing the monthly accounting cycle.
ESSENTIAL JOB FUNCTIONS:
Daily Functions:
- Pre-review employee expense reports, payroll documents, cash advance requests and other, as requested by the Senior Finance Officer
- Responsible for daily entries into the accounting system, ensuring timeliness and accuracy of the coding and other data. This includes all payments made through online banking as well as IMTA orders
- Custodian of finance vouchers per Mercy Corps standard procedures and policies
- Responsible for organizing and filing vouchers and supporting documents related to accounting transactions
Monthly Accounting Cycle:
- Enter into the system month-end entries, including advance clearance, general journals, monthly manual allocations, reclassifications and similar
- Upload timesheet information into the accounting system
- Provide support in the preparation, and record monthly national staff payroll
- Process monthly amortization of prepayments and payables accounts as required
- Assist with intercompany and any other transit account reconciliation to ensure they are cleared monthly
- Assist with monthly reconciliations of bank accounts and balance sheet accounts as requested by the Senior Finance Officer
- Provide general support during the month-end accounting close process, ensuring accuracy and completeness of the ledgers, journal batches and all supporting documentation
- Responsible for scanning and maintaining electronic and hard copies of vouchers and payment packages
- Perform any other tasks that may be reasonably assigned by the line manager in any one of the components above.
SUPERVISORY RESPONSIBILITY: None
ACCOUNTABILITY;
REPORTS DIRECTLY TO: Deputy Accounting Manager
WORKS DIRECTLY WITH: Other Finance Team members, Program Manager/Officers, Operations Manager /Officers, HR/Admin Officers, Logistic/ Transport Officers
KNOWLEDGE AND EXPERIENCE:
- Three or more years of general ledger accounting experience is required.
- A university degree in accounting/finance/management is required.
- Demonstrated competency with computerized general ledger software
- Advanced computer skills in MS Office programs, particularly Excel
- Excellent oral and written English and Arabic skills.
- Arabic language skills a plus.
SUCCESS FACTORS:
The ability to interact effectively with international and national personnel is required. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. A professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The Senior Finance Officer must be willing to travel to Mercy Corps field offices.
